Privacy Policy

Effective Date: 01.06.2025
Last Updated: 30.06.2025

SwissResume (“we,” “us,” or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, share, and safeguard your personal information in accordance with applicable Swiss and European data protection laws, including the revised Swiss Federal Act on Data Protection (revFADP) and the EU General Data Protection Regulation (GDPR), where applicable.By using Swiss Resume, you agree to the practices described in this Privacy Policy.

Who We Are?

SwissResume is a non-profit organization based in Switzerland, committed to providing ethical, career tools and guidance to job seekers across Switzerland and beyond. We are dedicated to making career resources and AI-powered tools accessible, fair, and effective for job seekers.
We operate independently and do not monetize user data. Our mission is to support individuals in building strong, locally relevant applications, leveraging ethical technology and expert insights. We process personal data in accordance with the Swiss Federal Act on Data Protection (revFADP) and the EU General Data Protection Regulation (GDPR), where applicable. SwissResume is the data controller responsible for your personal data. If you have any questions about how we handle your information, you can contact us at: privacy@swissresume.com

What information do we collect?

We may collect limited technical and usage data through cookies or analytics tools, such as:
Browser type and language
Device information and IP address
Time spent on pages and interaction with features
If you choose to contact us (e.g., via email or contact form), we may collect your name and email address solely to respond to your inquiry. We do not collect sensitive personal data, nor do we use your information for profiling or advertising purposes.

How Do We Use Your Information?

We process your personal data exclusively for purposes that are lawful, proportionate, and aligned with our mission as a non-commercial association. In accordance with the Swiss Federal Act on Data Protection (revFADP) and, where applicable, the EU General Data Protection Regulation (GDPR), we use your information to deliver and improve our services—for example, to analyze your resume, match job descriptions, and offer tailored guidance. This processing is based on the performance of a contract or to take steps at your request prior to entering into one.We may personalize your experience using data that supports our legitimate interest in improving usability and relevance. We also process information to ensure platform security, prevent abuse, and maintain technical integrity, which is considered a legitimate interest under Swiss and EU data protection laws.When you contact us—via forms, email, or other channels—we process your data to respond, based on either your consent or the necessity of handling your request. We may also use cookies and analytics tools, where legally permitted, to better understand platform usage and optimize performance. In such cases, your consent will be requested for any non-essential tracking, especially if you are accessing the site from within the EU or EEA.Finally, we may process certain information to comply with legal obligations, including those related to data retention, information security, or audit requirements, as outlined in Swiss and EU law.

Do We Transfer Data Internationally?

Yes. Some of our service providers (e.g. AI or cloud hosting providers) may be located outside Switzerland and the EU, including the United States.When your data is transferred to a third country without an adequacy decision (e.g. the US), we ensure appropriate safeguards are in place, such as:Standard Contractual Clauses (SCCs) approved by the European Commission or FDPICData processing agreements that ensure the security and confidentiality of your data

How long do we keep your information?

We retain your personal data only as long as necessary to fulfill the purposes described above or to comply with legal, tax, or regulatory requirements. For example:
‍Uploaded files (e.g. CVs, cover letters) are stored for up to 12 months from last activity.
‍Account data is stored until you delete your account or request removal.
‍Analytics data is retained for up to 24 months.You may request deletion of your data at any time (see below).

What are your privacy rights?

You have the following rights under Swiss and EU data protection laws:
‍Right to access – Request a copy of the personal data we hold about you.
‍Right to rectification – Correct inaccurate or incomplete data.
‍Right to erasure – Request deletion of your data (“right to be forgotten”).
‍Right to restriction – Limit how we process your data.
‍Right to data portability – Receive your data in a machine-readable format.
‍Right to object – Object to processing based on legitimate interests.Right to withdraw consent – Withdraw consent at any time (without affecting lawfulness prior to withdrawal).To exercise these rights, email us at: privacy@swissresume.com
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‍You also have the right to file a complaint with the:
‍Federal Data Protection and Information Commissioner (FDPIC)
https://www.edoeb.admin.ch or your local EU supervisory authority, if GDPR applies.

Cookies and Tracking Technologies

We use cookies and similar technologies to operate our website, enhance user experience, and conduct analytics. These may include:
‍Essential cookies – Required for core functionality.
‍Analytics cookies – Help us understand how the platform is used.
‍Preference cookies – Remember user settings and preferences.You can manage your cookie preferences through our banner or browser settings.
Where required by law, we will ask for your consent before placing non-essential cookies.

How do we keep your information safe?

We take data security seriously and implement appropriate technical and organizational measures, including:
- End-to-end encryption for sensitive data
- Secure servers hosted in Europe
- Role-based access control
- Regular vulnerability testing and system monitoring
- Data minimization and pseudonymization where appropriate
- Despite our efforts, no online platform is entirely immune to risks. In the unlikely event of a data breach, we will notify you and the relevant authorities promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any material changes will be communicated via our website or email. Please review this page periodically to stay informed.